At Progress Alliance, we’re building a network that advances the progressive vision of our state and country—one that invites us all to be part of the solution. We’re a wealthy nation and region, but those with the most money and power created a democratic and economic system that keeps shared prosperity from crossing race and class lines. We’re changing that. Our grantees, members, and partners are building a permanent, progressive political infrastructure together with communities traditionally pushed out of the democratic process. As we did with minimum wage, marriage equality, and civil rights, we’re solving problems that improve people’s material lives today, while changing the system to address root causes by way of a strong democracy and inclusive economy.
Mission: Build a permanent and powerful social change movement in Washington state supported by a network of committed donors.
Vision: A Washington state that is a healthy, just place to live, where government serves the public interest, our communities have self-determination, and we all benefit from a fair and sustainable economy that supports people and a healthy environment.
We are a small, dedicated team with an organizational culture rooted in trust and mutual support. We commit to: using an anti-racist lens in all aspects of our work, creating space for continuous growth and learning, practicing open and honest communication, and maintaining a healthy work/life balance.
In order to be successful at Progress Alliance, you must be able to:
- Work in an environment where curiosity, not certainty, is embraced in our work. • Build rapport and trust, set expectations, and work in collaboration.
- Own your body of work with strong prioritizing, organizing and self-managing your time and capacity from implementation to completion.
- Know when you need support and communicate it to our team, trusting that we will be here to assist you.
COMMITMENT TO EQUITY
Progress Alliance is an equal opportunity employer. Black, Indigenous, and People of Color, LGBTQ people, and women are strongly encouraged to apply. We believe that a diverse workforce and inclusive workplace culture enhances our ability to fulfill our mission. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.
ABOUT THE POSITION
The Executive Assistant is responsible for supporting and collaborating with the Executive Director to make our fundraising, donor engagement, and political/programmatic work a success. We’re looking for an effective problem solver who has a strong attention to detail, willingness to learn new skills, and likes working behind the scenes to make our organization a success. This position is right for you if you excel at prioritizing amongst competing priorities and moving details forward while keeping track of the larger plot, and can build and navigate internal systems with ease. Our team is largely working remotely, and this position can allow for some asynchronous work but will require a set schedule to promote reliable communication and work deadlines. This is a part-time position, working 24 hours or 3 days/week, reporting directly to the Executive Director. Occasional work may be required outside of standard business hours for evening events (generally 1-2x per month max).
RESPONSIBILITIES INCLUDE:
Fundraising & Donor Engagement Support (40%) – You’ll support our fundraising flow, ensuring communications and follow ups happen on time and with excellence.
- Support the Executive Director in executing the annual fundraising plan and engaging with our diverse community of funders in an effective manner
- Support execution of donor communications, including: coordinating and compiling information, testing and completing email communications, and coordinating thank yous and other messages to donor members
- Draft and edit fundraising materials, grant reports, and donor communications
- Implement financial policies and internal controls that ensure the separation of the 501(c)3, 501(c)4, and PAC entities in our fundraising and acknowledgement
Executive Support (45%) – You’ll support the Executive Director to manage relationships and execute projects.
- Provide scheduling and communications support to ensure successful meetings and follow-ups with donors, grantees, and other key partners
- Serve as a liaison between the Executive Director and external stakeholders, fostering strong relationships on behalf of the ED and organization
- Contribute to the success of individual projects by helping the ED to operationalize a vision or move an idea forward through development of project timelines, work plans, consultant scopes of work, presentation materials, etc.
Event Support (15%) – You’ll work with the team to ensure our events are seamless and our communications are informative and interesting.
- Support the Progress Alliance team in execution of events including: securing venues and food for all in-person events; coordinating all event materials and supplies; support with on-site logistics, including managing vendors and volunteers, and event set-up and tear-down
QUALIFICATIONS
Required – work, volunteer, academic, and other life experience are all acceptable ● A minimum of 3 years of experience in executive support, fundraising, program management, operations, and/or event planning, preferably in political, non-profit, and/or grassroots organizations
- Commitment to anti-racist practices and to building a more equitable and representative political system in Washington state
- Able to manage several tasks/projects concurrently, with the initiative to achieve goals and effectively prioritize competing priorities
- Demonstrated experience in creative problem solving and switching between areas of work with ease
- Excellent organizational skills, time management, and attention to detail
- Able to work independently and in a team setting
- Great written communication and editing skills
- Experience with Microsoft Suite including Excel, Word, and PowerPoint, or similar platforms
Nice to Haves – the listed skills are teachable on the job, all that is required is a desire to learn
- Experience with data entry/management
- Experience or familiarity with 501(c)3 or 501(c)4 non-profit or PAC compliance
- Experience with EveryAction or equivalent CRM/donor management system
- Experience with event planning
COMPENSATION AND BENEFITS
$45–$50 per hour, depending on experience and potential. This is a part time position with excellent benefits, including:
- 100% employer-paid medical, dental and vision insurance for employee and their qualified dependents
- Twelve paid holidays annually (8 organizationally observed + 4 floating)
- Fifteen paid vacation days accrued annually
- Accrued paid sick leave
- Professional development opportunities
- Paid family leave for qualifying employees
HOW TO APPLY
Please submit a resume and cover letter with “Executive Assistant” in the subject line to jobs@washingtonprogress.org. The deadline for applications is Monday, May 27th. Applications will be reviewed and interviews scheduled on a rolling basis. The anticipated start date is July 1st.
To learn more about our organization, check out our website.