At Progress Alliance, we’re building a network that advances the progressive vision of our state and country—one that invites us all to be part of the solution. We’re a wealthy nation and region, but those with the most money and power created a democratic and economic system that keeps shared prosperity from crossing race and class lines. We’re changing that. Our grantees, members, and partners are building a permanent, progressive political infrastructure together with communities traditionally pushed out of the democratic process. As we did with minimum wage, marriage equality, and civil rights, we’re solving problems that improve people’s material lives today, while changing the system to address root causes by way of a strong democracy and inclusive economy.
Mission: Build a permanent and powerful social change movement in Washington state supported by a network of committed donors.
Vision: A Washington state that is a healthy, just place to live, where government serves the public interest, our communities have self-determination, and we all benefit from a fair and sustainable economy that supports people and a healthy environment.
We are a small, dedicated team with an organizational culture rooted in trust and mutual support. We commit to: using an anti-racist lens in all aspects of our work, creating space for continuous growth and learning, practicing open and honest communication, and maintaining a healthy work/life balance.
In order to be successful at Progress Alliance, you must be able to:
- Work in an environment where curiosity, not certainty, is embraced in our work.
- Build rapport and trust, set expectations, and work in collaboration with our team, our members, our grantees, and our movement partners.
- Lead and manage your own body of work, from strategy and visioning to implementation and completion.
- Know when you need support and communicate it to our team, trusting that we will be here to assist you.
COMMITMENT TO EQUITY
Progress Alliance is an equal opportunity employer. Black, Indigenous, and People of Color, LGBTQ people, and women are strongly encouraged to apply. We believe that a diverse workforce and inclusive workplace culture enhances our ability to fulfill our mission. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.
ABOUT THE POSITION
The Operations Manager is responsible for the financial, technical, and administrative success of Progress Alliance. This position is at the core of ensuring our organization operates smoothly and all staff have what they need to be successful in their role. We’re looking for an effective problem solver who has a strong attention to detail, willingness to learn new skills, and likes playing with numbers. This position is right for you if you have a passion for creating and maintaining the internal systems and team support to run a thriving political organization. If you believe that you’re aligned with our mission and love operations, but need support in developing technical skills, we’re willing to train someone who is a great fit for the role. Due to the COVID-19 pandemic, our team is largely working remotely, however this position requires some work onsite at our office; candidates should expect to work at minimum 1 day per week in the office (socially distanced) for tasks such as processing income and printing checks. The Operations Manager is a
full-time, permanent position supervised by the Deputy Director.
Financial Management and Organizational Administration (40%) – You’ll lead the crucial work of ensuring our numbers are accurate and our paperwork is up to date, providing information to staff and others as needed.
- Support the Deputy Director and Executive Director in managing the organization’s approximately $2.5 million annual budget and provide timely and accurate budget updates and other key financial information to staff and board
- Perform daily financial tasks, including: donation processing; paying invoices and reimbursements; credit card reconciliations; and monthly book closing with the accountant
- Administer compliance tracking and reporting for the c3, c4, and PAC, including campaigns and lobbying
- Implement financial policies and internal controls that ensure the separation of the c3, c4, and PAC
- Assist with preparation of tax filings, including form 990, and manage all organizational licenses, filings, insurance, and renewals
Human Resources and Operations Leadership (40%) – You’re the top support system for staff, both administering benefits and ensuring we have the supplies, equipment, and technical support needed to be efficient and identifying ways that we can strengthen our systems and infrastructure.
- Manage human resources administration including: payroll processing; benefits management; contract updates; hiring and onboarding new staff; and personnel documentation
- Manage technology needs and strategy, including: managing donor database, website, and all technology platforms; setting up new staff laptops; troubleshooting technical issues; updating software and hardware; overseeing data security; and making recommendations for new practices, procedures, or platforms
- Oversee office management, including: ordering supplies and equipment; providing administrative support to staff; coordinating logistics and materials for key staff and board meetings
Event & Communications Support (20%) – Engaging our members and partners is at the core of what we do. You’ll work with the team to ensure our events are seamless, and our communications are informative and interesting.
- Support Membership Manager in execution of events including: secure venues and food for all events; coordinate all event materials and supplies; support with on-site logistics, including managing vendors and volunteers, and event set-up and tear-down (Progress Alliance is working virtually until it is safe to return to work)
- Support execution of communication systems, including: coordinating and compiling information; testing and completing email communication; and coordinating thank yous and other messages to members
Required – work, volunteer, academic, and other life experience are all acceptable
- A minimum of 3 years of experience in operations, finance, human resources, and/or office management, preferably in political, nonprofit, and/or grassroots organizations
- Commitment to anti-racist practices and to building a more equitable and representative political system in Washington state
- Experience and cultural proficiency working with diverse communities
- Excellent organizational skills and attention to detail
- Willingness and aptitude to learn new technical skills
- Able to work independently and in a team setting
- Able to manage several tasks/projects concurrently, with the initiative to achieve goals and effectively prioritize competing priorities
- Great written communication and editing skills
- Experience with Microsoft Suite including Excel, Word, and PowerPoint, or similar platforms
Nice to Haves – the listed skills are teachable on the job, all that is required is a desire to learn
- Experience with data entry/management or bookkeeping
- Working knowledge of QuickBooks
- Experience with 501c3 or 501c4 non-profit or PAC compliance
- Experience with online communication tools like Constant Contact and Survey Monkey
- Experience with EveryAction or equivalent donor management system
- Experience with event planning
- Knowledge of or willingness to learn the Adobe creative suite, especially InDesign and Photoshop
COMPENSATION AND BENEFITS
$60,000-$75,000 depending on experience and potential. This is a full-time, permanent position with excellent benefits, including 100% employer-paid medical, dental and vision insurance, partial dependent coverage, annual transit pass, SIMPLE IRA with 3% employer matching, eleven paid holidays, and four weeks paid vacation and two weeks paid sick days annually. The office is located Seattle, WA. We are working remotely until it is safe to return to work, however this position should expect to work one day per week at minimum in our physical office. Occasional work is required outside of standard hours, including evenings and weekends (1-2x per month on average).
HOW TO APPLY
Please submit a resume and cover letter with “Operations Manager” in the subject line to firstname.lastname@example.org. Applications accepted until the position is filled, application review and candidate interviews will be conducted on a rolling basis. Priority review for candidates who submit applications by end of day June 24.