Progress Alliance: Operations Manager

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Progress Alliance: Operations Manager

Operations Manager


Progress Alliance of Washington’s mission is to build a permanent and powerful progressive movement in Washington State supported by a network of committed donors. Since 2006 we have granted over $12 million to organizations working to create lasting political change that reaches beyond any single election cycle or issue campaign. We recognize that achieving a healthy, just place to live requires applying a number of lenses to our grantmaking and movement building work:

WINS: To make politics work for everyone, we need to elect progressive champions to office and be able to pass progressive policy through local councils, the legislature, and at the ballot.

NARRATIVE: To gain ground, we need all the actors in our movement telling our progressive story about a healthy democracy, the positive role of government, and an economy that works for all.

EQUITY: To achieve just outcomes in our communities, we must address the racial, class, generational, and gender biases that limit political engagement, representation and power.

GEOGRAPHY: To do our work effectively, our movement must engage communities and build power throughout Washington state, and beyond Western Washington.

Ultimately, we need all communities civically engaged—including people of color, young people, and women voting, participating fully and holding power in our movement—and decision makers championing progressive policies that help all Washingtonians thrive. It is Progress Alliance’s job to support a funding community that is organized and aligned behind this vision.


The Operations Manager’s primary responsibility is ensuring organizational effectiveness through managing Progress Alliance’s finances, internal operations, and communications. This is a full-time position.


Financial Management (30%)

•Draft and manage organization’s approximately $2 million budget in a collaborative effort with all staff. 

•Perform day-to-day financial management, including: cash receipt processing; paying invoices, reimbursements and coding expenses; and monthly book closing with accountant.

•Manage contract accountant, independent auditors, and banking relationships.

•Maintain financial policies and internal controls that maintain the separation of c3 and c4.

•Assist with the preparation of form 990.

Operations and Office Management (30%)

•Oversee human resource functions including payroll processing, benefits management and legal compliance.

•Manage supplies and equipment.

•Manage vendor relationships, contracts, and records.

•Provide general office management, technical assistance, and administrative support.

•Coordinate logistics and materials for board meetings.

Communications (25%)

•Create and manage communications calendar.

•Plan and write PA’s quarterly newsletter, the Progress Report.

•Manage email lists and communication preferences.

•Write and send a variety of communications, including email blasts, appeals, invitations, and outreach materials.

•Update and maintain website. Program Support (15%)

•Identify and build tools and dashboards to help evaluate programs and tell clear stories about mission impact.

•Manage fiscally sponsored programs, including processing donations, HR, and administrative support.

•Share nonprofit systems and management experience with staff, board, and grantees.


•Operations experience in political, nonprofit, and/or grassroots organizations.

•Financial management in a nonprofit of a similar size ($500,000 - $2 million budget).

•Experience with CiviCRM or equivalent donor management system.

•Experience with Quickbooks.

•Experience and cultural proficiency working with diverse communities.

•Able to work independently and interdependently, with the initiative to achieve complex goals.

•Systems thinker with excellent organizational skills and attention to detail.

•Flexibility to adjust to dynamic work environment.

•Great written communication and editing skills.

•Experience with Microsoft Suite including Excel, Word and PowerPoint.

•Experience with online communication tools like Constant Contact and Survey Monkey.

•Willingness to learn the Adobe creative suite desired, especially InDesign and Photoshop.


Salary range: $45,000 to $57,000 based on experience or potential.

This is a full-time (40 hours/week), salaried position based in Seattle, WA. It requires occasional evening work (roughly 1-2 evenings per month).

Benefits: Flexible, family-friendly schedule, a creative and fun work environment, 100% employer-paid medical, dental and vision insurance, Orca card transit benefit, simple IRA with 3% employer matching, four weeks paid vacation and two weeks paid sick days in addition to 10 paid holidays.

Anticipated start date: Late August 2017

To apply: Please send a resume and cover letter with “Operations Manager” in the subject line by July 28th to Applications will be reviewed as they come in.

Please contact Esther Handy at with questions. Progress Alliance of Washington is an equal opportunity employer. People of color, LGBTQIA individuals, and women are strongly encouraged to apply.

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