ACLU: LEGAL ASSISTANT

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ACLU: LEGAL ASSISTANT

Legal Assistant

 

Full-time job opening
 
The American Civil Liberties Union of Washington (ACLU-WA) is seeking a full-time legal assistant to provide litigation and administrative support for ACLU-WA’s litigation and legal advocacy efforts. The Legal Assistant serves as a key member of the eight-person legal department team, providing administrative support to the Legal Director and staff attorneys.
 
Overview
 
The ACLU of Washington is a leader among state affiliates of the American Civil Liberties Union, the country's premier guardian of liberty. We work in courts, legislatures, and communities to protect and extend American rights to freedom, fairness and equality. The ACLU is both nonprofit and nonpartisan. 
 
Whether it’s ending mass incarceration and police brutality, achieving full equality for LGBT people, protecting privacy in the digital age, preserving the right to vote, or ensuring reproductive freedom, the ACLU is willing to take on tough civil liberties cases and issues to defend all people from government abuse and overreach. And we’re successful. In the past couple of years in Washington state, we’ve won a lawsuit for a gay couple who was denied service by their local florist, a major victory for Latino voting rights in Yakima, and a ruling that stops the horrific practice of warehousing mentally ill persons in jails without mental health treatment, and much more. The ACLU stands for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, age, disability or national origin. 
 
The ACLU-WA’s staff of 30+ employees and numerous volunteers work in a fast-paced, friendly and professional office in downtown Seattle. We are supported by more than 50,000 members, activists, and donors.
 
PRIMARY RESPONSIBILITIES
 
Provide litigation support for the ACLU-WA’s active litigation docket.  Manage filings, calendar deadlines, and ensure compliance with local rules in state and federal courts at both the trial and appellate levels. 
 
Manage pre-trial, trial, and appellate logistics including organizing discovery, preparing exhibits and declarations, assisting with preparations for hearings and depositions, and other tasks as assigned.
 
Communicate clearly and professionally with a broad range of stakeholders, including cooperating attorneys, clients, defendants, and judicial officials.
 
Draft court pleadings and discovery requests.  Cite check and fact check pleadings to be filed with the court.  Proofread and format documents.
 
Coordinate and edit regular, internal reports for the Executive Director and Board of Directors.
 
Handle departmental administrative tasks, such as processing invoices and reimbursements, scanning and copying documents, scheduling meetings, onboarding new staff and interns, coordinating recruitment and hiring of staff and interns,and managing the cooperating attorney list.
 
Control, manage, and improve legal department record systems.  Maintain litigation records, including pleadings, exhibits, depositions, discovery documents, correspondence, memos and related documents.
 
Help maintain a positive, respectful, welcoming, and professional work environment for employees and volunteers.  Assist in other activities as assigned.
 
QUALIFICATIONS
 
Excellent time management and organizational skills.  Successful candidates should have the ability to manage their own workflow in a fast-paced, deadline driven environment while coordinating with multiple other department members.
 
Demonstrated ability to handle high pressure and occasional stressful situations.
 
Excellent writing, editing, and proofreading skills. 
 
Excellent interpersonal skills; proven ability to work well with people with a wide range of interests, skills, and concerns.  A confident and professional presentation.
 
Computer and technology proficiency including mastery of MS Office Suite and Adobe Acrobat Professional.  Experience with litigation and e-discovery software, as well as management of electronic documents is preferred.
 
While not required, two years of prior office experience is preferred.  Prior experience with civil litigation, including discovery, motion practice, trials, and appellate brief preparation is especially beneficial. 
 
College degree, paralegal certificate, or equivalent experience.
 
A commitment to diversity; a personal approach that values the individual and respects differences of race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstance.
 
A minimum two-year commitment is required.
 
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice. This position is not exempt under the Fair Labor Standards Act.

COMPENSATION AND BENEFITS

Salary range is $38,000 - $40,000, based on experience and qualifications.  Benefits include three weeks of vacation to start, medical and disability insurance, a retirement plan, and an ORCA card.
 
APPLICATION PROCEDURE

To apply, email a letter of application, resume, and writing sample to Jobs@aclu-wa.org and include in the subject line of the email:  your last name and Legal Assistant. In your letter, please indicate where you learned of the posting. Applications will be accepted until the position is filled, at which time the job announcement will be removed from our website at www.ACLU-WA.org/careers.
 
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture.  The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.
 
The ACLU of Washington comprises two separate corporate entities, the American Civil Liberties Union of Washington, Inc. and the American Civil Liberties Union of Washington Foundation. The two corporations share the same overall mission, office space, and employees. This job posting refers collectively to the two organizations under the name “ACLU of Washington.”

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